Automation of generating product labels from the invoice
Preparing warehouse labels took employees 3 hours each time during delivery. We created an automation that converts the PDF invoice into a complete set of labels according to the client's template – with a single click. The result? Up to 12 hours less work per month and zero manual data entry.
See more in the video below 👇🏼
"The automation of label preparation has significantly accelerated the work of our warehouse. We save a few hours a week, and the entire delivery acceptance process has become simple, fast, and error-free."
Jarosław Haśkiewicz, LM Line
along with the delivery, he accepted the purchase invoice in PDF,
the employee was copying indices and short descriptions of the products from it,
he copied in the template as many labels as items arrived,
checked the correctness of the data,
generated the final document for printing.
Proposed Solution:
Automatic generation of labels from PDF invoice
To move from a manual process to one-click, we had to tackle several significant technical challenges.
Manual data transcription from the invoice and system to the label template.
3 hours of work each time, with each delivery.
Many repetitive tasks increase the risk of errors.
Warehouse load during peak times.
Recognition of positions from the PDF invoice and their correct mapping.
Downloading product data from the client's warehouse system.
Generating labels directly from input data, according to the provided template.
Providing a flexible template that the client can modify on their own.
Creating separate pages for each label card – according to the client's requirements.
Integration with client infrastructure and ensuring data security.
The employee uploads the purchase invoice PDF
– the only file that automation needs.
The system analyzes data and recognizes products
– extracts indexes, quantities, descriptions.
Automation retrieves additional data from the client's system
– for example, short product names.
Labels are generated according to the client's template
– it looks the same as previously prepared manually.
The final PDF set is being created
– each page separately, ready for print.
The employee collects ready labels
– the end of the process, no manual copying.
✅ Result:
from 3 hours of work to one click
Thanks to the implemented automation, the client significantly relieved the warehouse and gained a predictable, repeatable process for preparing product labels.
12 hours less work per month when accepting deliveries.
Reducing the time from 2–3 hours to a few seconds.
No errors resulting from manual data entry.
Full standardization of labels – each one looks the same, regardless of who generates it.
Relieving warehouse workers during peak hours.
Quick editing of the label template thanks to the flexible structure.
Do you want to automate a similar process?
If your salespeople or office workers spend hours preparing documents, reports, or PDF packages – just like in this case study – we can help you turn this process into one click.
